In this blog, let's learn all about the perfect trick on how to write an IELTS formal letter, provide valuable insights and examples of formal letter IELTS sample to help you excel in this exam section! Additionally, get hold of the IELTS formal letter sample PDF at the end to practice this letter type regularly and assess your progress with the model answers.
Introduction to IELTS General Writing Task 1In IELTS General Writing Task 1, candidates are presented with a specific situation and asked to write a formal letter in response. This task evaluates your ability to:
- Convey information clearly and concisely in a formal tone.
- Organize your thoughts effectively.
- Use appropriate language and expressions.
Understanding the Task
There are 3 IELTS General Writing letter types:
- IELTS General Writing Task 1 Formal Letters
- IELTS General Writing Task 1 Semi-Formal Letters
- IELTS General Writing Task 1 Informal Letters
Before we dive into the IELTS General Writing Task 1 formal letter samples, it’s essential to understand the structure of a formal letter in the context of the IELTS General Writing Task 1. So, get ready to break down the IELTS General formal letter structure!
Structure of an IELTS Formal LetterA typical GT Task 1 formal letter comprises the following components:
- Salutation: A formal greeting, such as “Dear Sir/Madam” or “To Whom It May Concern.”
- Introduction: The opening paragraph that briefly introduces yourself and the purpose of the letter.
- Main Body: Several paragraphs that provide details, explanations, or requests.
- Conclusion: A closing paragraph summarizing the key points or actions required.
- Complimentary Close: A formal closing phrase like “Yours faithfully” or “Yours sincerely.”
- Signature: Your signature (if it’s a real letter, but not required in the IELTS exam).
- Name: Your full name, printed below the signature.
Sample Formal Letter #1
Writing a Formal ComplaintDear Jayesh,
I hope this letter finds you well. I am writing to formally express my dissatisfaction with a recent purchase I made at your store. On [Date of Purchase], I bought a [Product Name] from your establishment with the expectation of receiving a high-quality item. However, I am deeply disappointed to report that the product I received is faulty and does not meet the standards of quality I associate with your store.
I would like to provide a detailed breakdown of the issues I have encountered with the product:
The [Product Name] that I purchased is supposed to [Briefly describe the product’s intended function or purpose]. Unfortunately, upon opening and using the product, I immediately noticed [Describe the specific problem or fault you encountered, e.g., “a malfunction in the product’s electronic components,” “a dent on the screen,” etc.].
Considering the circumstances, I kindly request that you take the following actions to address this issue:
- Replacement or Refund: I would like to request either a replacement of the [Product Name] with a fully functional unit or a full refund of the purchase price, as stated in your store’s return policy.
- Improvement in Customer Service: I also urge you to review the customer service procedures at your store to ensure that customers with defective products receive the necessary assistance promptly. This would greatly enhance the overall shopping experience at your establishment.
I expect a timely resolution to this matter and kindly request that you respond to this complaint within 14 days of receiving this letter. You can reach me at [Your Phone Number] or [Your Email Address] to confirm the resolution or to discuss any additional information you may require.
Thank you for your immediate attention to this matter. I look forward to a swift resolution.
Sincerely,
Suresh Reddy
